GBN BOOSTER CLUB

MEETING MINUTES

 

11/6/2019

Lori Spencer opened the meeting at 7:00 p.m.

MEETING ATTENDEES:

Name

Position

Attending

 

Lori Spencer

President

YES

NO

Mark Spencer

President / Public Relations

YES

NO

Beth Gavin-Pearson

Treasurer

YES

NO

Julie Henry

Secretary

YES

NO

John Catalano

Athletic Director

YES

NO

Paul Vignocchi

Asst Athletic Director

YES

NO

Matt Purdy

Asst Athletic Director

YES

NO

Kathi Burow

Senior Banquet

YES

NO

Heather Wilensky

Spartanwear

YES

NO

David Macmillin

Yard Signs

YES

NO

Kari Knebelkamp

Jamboree

YES

NO

Cathy Burnham

Membership

YES

NO

Greg Pleszkun

Concessions

YES

NO

Patrice Bazianos

Team Representatives

YES

NO

Janice Larson

Team Spirit

YES

NO

Kathleen Henrikson

Booster Bash

YES

NO

Jay Henrikson

Booster Bash

YES

NO

Tracy Yedlin

Team Representative

YES

NO

Spencer Klein

Team Representative

YES

NO

Claire Bernstein

Team Representative

YES

NO

Jennifer Anderson

Team Representative

YES

NO

Kat Sellas,

Team Representative

YES

NO

James Williams

Team Representative

YES

NO

Erin Denk,

Team Representative

YES

NO

Tiffany Kosla

Team Representative

YES

NO

Amy Alcorn

Team Representative

YES

NO

Sharon Latek,

Team Representative

YES

NO

Indra Williams

Team Representative

YES

NO


 

Presidents’ Report

Meeting dates for 2019-2020 school year:

Wednesday, February 12, 2020                          Exec and General

Wednesday, March 11, 2020                              Exec and General

Tuesday, May 5, 2020                                        Exec and General

 

·         Fall Sports Awards November 13, 2019

·         Winter Sports Jamboree will be held in the Main Gym and Lobby- not CPA November 15, 2019

·         Winter Sports Awards will be held February 27, 2020

·         Senior Athletic Banquet will be May 28, 2020

 

Welcome to the team representatives!  Please refer to the schedule as there are dates published for the Booster Club meetings, however they are not taking place every month this year.  You will receive a reminder email, but please put the meeting dates on your calendars.

Patrice Bazianos will be running the bulk of this meeting and call upon the Booster Club Board members to fill in any specific details. 

Team Representatives

Introduction to the coaches and parents from Patrice.  A detailed handout was provided with helpful hints below as well as Board Member suggestions as called upon during the meeting as noted.

1.       ACT AS A LIASON

       You are the means of communication between your team, your coach, the Booster Club, the Athletic Department and the community. 

       Check the Athletic page of the GBN Website often and send weekly team emails.

       Fill out the Sports Result Form on the www.gbnbooster.org website and send it to Julie Henry, Booster Club Secretary, before every Booster Meeting during your season.

o    Julie Henry; This email address is being protected from spambots. You need JavaScript enabled to view it.

v  A soft copy is always appreciated, I may cut and paste instead of retyping.

 

2.       COLLECT DONATIONS 

       End of season gift to the Coach(es) (typically we collect $5 per player for each coach).

       $10 per player for Booster Club Donation ($5/Booster Bash Baskets; $5/offset cost of pizza party).

       Send money to Beth Gavin-Pearson, Booster Club Treasurer, checks payable to GBN HS.

o    Beth Gavin-Pearson; This email address is being protected from spambots. You need JavaScript enabled to view it.  (1847 Maple Avenue)

v  Deposits - The Booster club is working on going through the district for all income and expense tracking.  This transition in still in progress, but working well for 2019.

v  The $10 collected from parents for the team will go to Treasurer.  Each team rep will get the money from the parents and the treasurer only needs the $10 for booster donation (bash+pizza) – not the coaches gift portion which is $5 per player per coach and can be kept until the end of the season for the coaches directly.

v  Do not put cash in the treasurer mailbox please, only through the slot on the door marked with a Booster Club sticker that goes into the house and a text or email informing of a drop off.  Please indicate the team, level, gender and purpose of the deposit.  Look for the form on the BOOSTER CLUB website that answers questions for all deposits if more information is required. 

 

3.       PLAN PIZZA PARTY & TEAM BONDING PARTIES

       Plan all-level pizza party for your sport, with Varsity Rep taking the lead.

       Contact Karen Karp in Athletic Office to reserve room/date & Janice Larson for Party Box.

o   Karen Karp; This email address is being protected from spambots. You need JavaScript enabled to view it.

o   Janice Larson; This email address is being protected from spambots. You need JavaScript enabled to view it.

       Plan team bonding dinners for your specific team.

v  Party boxes – from Janice Larson.  Supplies can be picked up and returned with washed utensils.

v  Team bonding parties  - host pays for the main course and may ask for parent volunteers. Ask parents and agree to host or possible outing where kids pay.  Pinstripes does a Monday all you can eat pasta for $10!  If you use the cafeteria, reserve it in advance 1-2 weeks in advance with Karen Karp.

 

4.       STAFF CONCESSIONS

       Concessions is the most important fundraiser for the Booster Club.

o    Create a SignUp Genius for the entire sport or for each level.

o    Remind your parents they must volunteer and ask the coaches to encourage parents to volunteer.

       Greg Pleszkun is the Booster Club Concessions Board Member.  Please coordinate with Greg regarding concessions for your team. 

o    Greg Pleszkun; This email address is being protected from spambots. You need JavaScript enabled to view it.

v  Concessions – get parents to volunteer to staff the events.  Create a sign up genius and distribute for volunteers. Varsity rep may organize, JV to volunteer for Varsity and Varsity for JV events.  Convey to parents expectation of 1 to 2 volunteer times per season. Key fundraisers and meets, invites or conferences should be staffed as well as regular season.

v  Cash boxes have been distributed with $270 and need to be returned at the end of the season just with the seed money. All excess income to Treasurer for deposit.  Do not spread the lock box code to outside people.  List event and date.

v  Suggestions for additional/different snacks to Greg.  Pricing list has been updated, potential to round up quarters to near dollar, but that is difficult to over charge. 

v  Consideration for debit or credit cards, however the fee for a credit card may be a hinderance. Remind kids to bring cash for concessions. 

 

5.       DECORATE FOR SENIOR NIGHT/DAY

       Most varsity sports schedule a senior night to honor departing seniors and their parents.

       Contact Lori Spencer to reserve your sport’s senior night banner and to let her know if there is any shortage of senior night supplies in the concession stand.

o    Lori Spencer; This email address is being protected from spambots. You need JavaScript enabled to view it.

v  Decorating for senior night is customary and banners, balloons and streamers are available thru Lori Spencer.

 

6.       SUPPORT

       Support the Booster Club by attending meetings, joining and encouraging others to join the booster club.  Contact Cathy Burnham regarding membership.

o    Cathy Burnham; This email address is being protected from spambots. You need JavaScript enabled to view it.

v  Support – Encourage membership with all the parents on the teams.  Pick up packet with the decal and membership card from Cathy.  Cathy will be at the next home varsity football game September 20th and at winter and spring sports jamborees. 

       Order SpartanWear and if your team wants spirit wear in addition to their uniforms and/or what the coach orders, please contact Heather Wilensky, GBN SpartanWear Booster Board Member.

o    Heather Wilensky; This email address is being protected from spambots. You need JavaScript enabled to view it.

v  Spartanwear – GBN parent page or booster page shows items and sale times.  All items for the teams should go thru booster club where possible.  Vendor is more economical using Spartanwear and any profit goes back to Booster and GBN.  Logo should not be used outside official Spartanwear gear.  Coaches are exempt from the rule as they are allowed to create their own sports packs of course. 

       Order Yard Signs

o    (David MacMillin, This email address is being protected from spambots. You need JavaScript enabled to view it.)

v  All orders can be done on efunds through powerschool.  Link from the booster club website.

       Attend the Sport Jamborees

o    (Kari Knebelkamp; This email address is being protected from spambots. You need JavaScript enabled to view it.)

v  Sports Jamborees –winter intro to sports and fun gathering

       Support your team’s Senior Banquet

o    (Kathi Burow; This email address is being protected from spambots. You need JavaScript enabled to view it.)

v  Senior Banquets – Too early for planning, but fun for seniors to celebrate.

       Attend the Booster Bash

o    (Jay and Kathleen Henrikson; (This email address is being protected from spambots. You need JavaScript enabled to view it.; This email address is being protected from spambots. You need JavaScript enabled to view it.)

v  Booster Bash – Joe’s Live new venue last year seemed to be a great success with the same plan for 2020 event.  Looking for sports tickets, travel and vacation rentals for donation. Looking for corporate sponsors as well.  Date will be March 14th.  Looking for volunteers to help plan and organize or staff the event.

       Support your child by attending their games and don’t forget to:

 

BE POSITIVE     BE PROUD     BE A SPARTAN!
Thank you for your support.  We truly appreciate your time!

 

Athletic Director:

·         Try-outs are going on, cuts are taking place in some sports

o    Numbers for try-outs are strong

·         Student-Athlete Academic Survey result were discussed

·         Girls’ Swimming and Diving is still going

·         Boys Soccer- winning regional championships

·         Boys Cross Country qualified to Sectionals

·         Girls Cross Country- Natalie Sandlow- state meet qualifier

·         Girls Golf- Claire Choi went to state

·         Girls Tennis- 3 girls to state

·         Girls Volleyball- 2nd in conference

·         Boys Golf- 2nd in conference, 2nd in regional, 2nd in sectional, 2nd in state

 

THANK YOU!

 

Respectfully submitted,

Cathy Burnham on behalf of Julie Henry, Secretary